Automatic E-Invoice Import Software
Upload your e-invoice and let Ycater handle the rest. Ycater's e-invoice import module automatically turns uploaded supplier invoices into inventory records without manual entry; entering every invoice by hand wastes time and lets price differences slip by unnoticed. Line items from your uploaded invoice are compared against the agreed price you defined for that product.
How does automatic import work?
Upload your invoice and the system reads it automatically. Line items (product name, quantity, unit price, amount) are parsed automatically and matched to the corresponding stock cards.
Agreed-price deviation alerts
You define an agreed price for each supplier/product pair. If the amount on an incoming invoice deviates from that price, the system raises a warning without waiting for a manual comparison — you catch a price increase the day it happens, not months after the invoice was issued.
Why it matters
In catering companies working with many suppliers, small price deviations tend to accumulate quietly and turn into a large gap by year end. Automatic comparison makes that gap visible early — the kind of e-invoice inventory automation a modern food production ERP is expected to provide.
Quotas and usage
Automatic invoice-import rights come with a monthly quota tied to your license package; details are clarified during your demo or quote conversation.
Frequently asked questions
What format can I upload an invoice in?
You can upload the invoice as a scan from a browser, a photo taken with a phone camera, or a PDF file; the system parses line items from whichever image or document you provide.
What happens if a line item doesn't match?
If a line item doesn't automatically match a stock card, you can correct the record by hand and link it to the right product; the system won't force a guessed match, so you stay in control.
When exactly does the deviation alert trigger?
The alert triggers only when an amount deviates from the agreed price you previously defined for that supplier/product pair; items without a deviation don't generate extra notifications, so the flow stays uncluttered.
What if I run out of monthly quota?
Once the monthly quota is used up, you can still record the remaining invoices manually; if you need a higher quota, just mention it during your demo or quote conversation.
Want to test the e-invoice import module with your own invoice?